FAQ - Re-Registration & Leave of Absence

With re-registration, students declare their willingness to continue their studies in the following semester. Questions about this process are answered here.


Re-Registration

How do I re-register?

Re-registration takes place through the bank transfer of the semester fee. The decisive factor for successful re-registration is not the date of your transfer, but the date of receipt of the semester fee on FH Aachen's bank account.

Re-registration does not require the submission of an application. The semester fee cannot be paid in cash.

When do I re-register?

The deadline for re-registration will be announced by the Registrar's Office on its website. At the start and end (as a reminder) of the re-registration phase, the Registrar's Office also sends an email (to the alumni addresses) to all registered students, in which all important information for re-registration is specified. This mail is sent every semester.

How can I find out whether my re-registration has been successful?

If your re-registration has been successful, it will be displayed in your fee account in the QIS-Self-Service Portal.

From the time of your successful re-registration, you can download and print registration certificates, registration certificates for submission to the "Amt für Ausbildungsförderung" (Office for Educational Assistance) and the parking permit from the portal.

Since the summer semester 2018, no more certificates are sent by post after re-registration. You will not receive a paper semester ticket.

Please note that, depending on the bank, several days may pass between the date of your transfer, the receipt of the amount on the bank account and the activation of the re-registration in the system.

What happens if I don't re-register?

If you do not re-register by the stipulated deadline, you will be deregistered by the Registrar's Office. A certificate of deregistration will be sent to you by post.

I've missed the deadline for re-registration. Do I get an extension of the deadline? May I still transfer the fee?

If you haven't already done so, please transfer the fee as soon as possible and send a statement of reasons for the late transfer to the Registrar's Office. This also applies if the re-registration period has already expired.

The Registrar's Office will decide whether you can still be re-registered once your semester fee has been received along with your statement of reasons.

You will not have access to the QIS Portal and your fee account until you have been re-registered.

Do I have to re-register for the next semester if I graduate in the current semester?

No, you don't. If you have passed your final examination in the current semester, re-registration is not necessary. You will be deregistered at the end of the semester. A certificate of deregistration will then be sent to you by post.

If you need the certificate of deregistration immediately after graduation, it is better to apply for deregistration and submit the form to the Registrar's Office Aachen or Jülich, resp., as soon as possible after the colloquium.

If you submit the application for deregistration in person to the Registrar's Office, you will be issued with the deregistration certificate right away.

Do I have to re-register for the next semester if I complete my studies before the start of lectures?

Yes, you do. You can only take exams if you are registered. Therefore, it is necessary to re-register for the respective semester (even if you will take your exam at the beginning of a semester).

If you deregister before the official start of the lecture period, your semester fees can be refunded in full. Please submit the completed and signed application for deregistration and the application for a refund of fees to the Registrar's Office.

If you are deregistered after the start of lectures, you can have the costs for the semester ticket refunded in part by the AStA.

Will I stay registered in the summer semester if I had my colloquium on 28.2. but have already registered for the summer semester? Will I stay registered in the WiSe if I had my colloquium on 30.08., but have re-registered for the winter semester?

Yes, you will remain registered and will be deregistered at the end of the respective semester, as it may take some time for the faculty to report the successful examination to the Registrar's Office. Deregistration never takes place retroactively. If you wish to deregister beforehand, you can do so, to the day, upon request.

 

 


Leave of Absence

How do I take a leave of absence?

Please submit your application for a leave of absence to the Registrar's Office within the re-registration period.

What are the reasons for a leave of absence?

The reasons for a leave of absence can be found in the application for a leave of absence.

Can I take a leave of absence in the first semester?

A leave of absence in the first semester is only possible in very special cases. The decision is made by the Registrar's Office.

Do I have to pay the semester fee if I'm on a leave of absence?

This depends on the reason for the leave of absence and can be found in the application for a leave of absence. The final decision is made by the Registrar's Office.

Can I take exams when I am on a leave of absence?

As a rule, this is not possible. You may, however, repeat examinations that have not been passed. Exceptions apply to individuals who have been granted a leave of absence on account of bringing up children or caring for a relative.

May I use the eTicket when I am on a leave of absence?

That depends on whether you have paid for the eTicket or have to pay for it. It is specified in the decision of the Registrar's Office to grant a leave of absence.

 

 

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