Trip preparation
Before you embark on a business trip, we recommend that you first inform yourself on our Internet pages. You will find comprehensive information on preparing and carrying out a business trip in our index. For tips on how to apply for a trip, please refer to the headings further down on this page.
When planning and carrying out business trips, the principle of economy must be observed. Business trips should only be carried out if they are necessary for official business and the intended purpose cannot be achieved alternatively at lower cost (e.g. video call). When choosing the means of transport, aspects of climate protection in particular must be taken into account in addition to economic considerations.
In principle, the reimbursement principle applies, i.e. the business traveller has to bear costs incurred in connection with a business trip in advance. The business traveller is also responsible for booking the respective travel components(self-booking).
A1 certificate
What is the A1 certificate?
The A1 certificate is used as proof of which social security legislation is applicable to employees. Workers generally need the form if they have a connection to more than one EU country through their employment. Under EU law, a person is always subject to the social security legislation of only one country. The A1 form is issued in the country whose legislation applies to the employee - in your case, Germany.
Who has to apply for the A1 certificate?
All employees of the FH Aachen who are posted to EU countries, Finland, Iceland, Norway, Sweden, Liechtenstein and Switzerland within the scope of their employment have to apply for the A1 certificate at the FH Aachen.
How do I apply for the A1 certificate?
The application for the A1 certificate is made automatically, if necessary, with the creation of a new business trip application. The application is automatically sent to the corresponding functional address of Division I.
What happens if there is no A1 certificate?
If no A1 certificate is presented, the person travelling is in principle subject to the legal provisions applicable abroad. In the event of a check abroad, it may happen that the assignment is regarded as an uninsured activity and thus as undeclared work. Under certain circumstances, this can lead to the employee having to stop work immediately, not being allowed access to a site in the first place or being fined.
Safety and health precautions: Please refer to the Federal Foreign Office's travel advice and health precautions for your destination on the Federal Foreign Office website.