Erasmus+ Staff Mobility for Teaching Purposes (STA)
Stay abroad for academic staff
Erasmus+ offers teachers at FH Aachen the opportunity to teach at a partner university in another European country for a short period of time. The guest lecturers thus gain international experience and the exchange of knowledge across national borders contributes to the further development of the international teaching and research culture.
Furthermore, staff from foreign companies and organisations can also be invited to teach at German universities, thus enabling "internationalisation at home".
Requirements
- Staff mobility must take place in a country which is not the country of the sending HEI and not its own main country of residence.
- The receiving HEI holds a valid ECHE (Erasmus Charter for Higher Education). The receiving HEI must be an official Erasmus+ partner HEI of FH Aachen. A valid Erasmus+ cooperation agreement must be in place.
Application
Application deadline at FH Aachen for an Erasmus+ grant for staff mobility:
Exactly 2 months before the planned departure date.
Example: For a mobility period starting on 15 November 2026, your personal application deadline is 15 September 2026
If you wish to claim actual expenses, please contact us no later than 4 months before your planned departure.
Documents required by the personal application deadline – before departure:
(separate signed PDF files/scans, to be emailed to the contact listed below)
- Mobility Agreement for Teaching Staff, signed by the host institution
- Declaration regarding insurance for university staff
- Declaration regarding the mobility grant
Declaration on Standard Travel or Declaration on Green Travel- Business Travel Request with Approval (submitted via the FH Aachen Service Portal)
- A1 certificate (to be applied for via the FH Aachen Service Portal)
The signed documents listed must be submitted in full to the Department of International Affairs by the personal application deadline of two months before the planned departure date in order to be eligible for Erasmus+ funding.
Unfortunately, funding cannot be granted after the personal application deadline has passed.
Once your application documents have been reviewed, and provided your project is eligible for funding, you will receive a Grant Agreement – the formal funding agreement – before your departure.
Documents to be submitted immediately after your staff mobility assignment:
- Certificate of Attendance: Staff Mobility for Teaching
- EU Survey (a link to the survey will be sent by email)
- Scans of your travel tickets
Headroom
Within the framework of the Erasmus+ funding for university staff, you will receive lump sums for subsistence and travel costs. The amount is determined by the European Commission or the NA DAAD.
Please note that parallel funding of similar costs by other EU programmes is excluded.
The mobility grants are not calculated according to the Federal or State Travel Costs Act. You will receive the specified unit costs, which you must accept in full.
If the Erasmus+ lump sum exceeds the costs you incurred in connection with your Erasmus+ stay abroad, you may have to pay tax on the difference on your own. If your costs are not fully covered, you can independently seek reimbursement from the FH Aachen, e.g. from your faculty.
The amount of the subsistence costs is based on the different costs of living in the destination countries. There are 3 country groups:
- Group 1 "High cost of living": 180 euros per day.
Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden
Partner countries of region 1-14
- Group 2 "Medium cost of living": 160 euros per day
Austria, Belgium, Cyprus, France, Greece, Italy, Malta, Netherlands, Portugal, Spain
- Group 3 "Low cost of living": 140 euros per day
Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Northern Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey.
Subsistence costs are calculated per day. The first and last funding day is the day on which you are physically present at the target institution. Travel days are not counted towards the days of stay.
Please note that at FH Aachen a maximum of 10 days of stay are currently financially supported. Further days of stay count as Zero-Grant-Days.
In addition to the accommodation costs, you will receive travel costs according to the distance band.
Here, the distance between Aachen and the destination is calculated using the EU Distance Calculator. The one-way distance applies.
The allowances are staggered as follows:
0 km to 99 km: | 23 euros |
100 km to 499 km: | 180 euros |
500 km to 1,999 km: | 275 Euro |
2,000 km to 2,999 km: | 360 Euro |
3,000 km to 3,999 km: | 530 Euro |
4,000 km to 7,999 km: | 820 Euro |
8,000 km and more: | 1.500 Euro |
Special grants
University staff belong to the group of "participants with fewer opportunities" if there is a degree of disability of 20 or more or a chronic illness or if child/children are travelling abroad with them.
Therefore, if additional costs arise in connection with the Erasmus+ stay abroad, these can be claimed via a real cost claim.
A maximum of 15,000 euros can be reimbursed per staff mobility, which must be approved in advance by the DAAD NA.
University staff who choose to undertake the majority of their Erasmus+ international mobility by sustainable means of transport (including train, bus, carpool, bicycle, walking, horse riding) will receive a separate financial contribution.
For green travel, university staff receive the increased travel allow ance according to the distance band instead of the regular travel allowance:
0 km to 99 km: 23 euros
100 km to 499 km: 210 Euro
500 km to 1,999 km: 320 Euro
2,000 km to 2,999 km: 410 Euro
3.000 km to 3.999 km: 610 Euro
4,000 km to 7,999 km: 820 Euro
8.000 km and more: 1,500 Euro
Inaddition, between 1 and 4 travel days are awarded for green travel. At FH Aachen, these are awarded according to the distance range:
Up to 500 km | 1 day |
Up to 1000 km | 2 days |
Up to 1500 km | 3 days |
Over 1500 km | 4 days |
